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Data Protection Declaration 

We are pleased that you are interested in the services which we offer.

Under the aspect of data protection, we would like to inform you of our work approach and, in the event that your personal data need to be processed, we would like to request your consent to do so.

Amiridis Consulting places the utmost importance on the fulfilment of the data protection law provisions of the EU General Data Protection Regulation (GDPR) and the Bundesdatenschutzgesetz [German Data Protection Act] (BDSG) as amended. In this context, the protection of your data and the safeguarding of your private sphere are particularly important to us. 

In order to ensure that you have comprehensive knowledge of the scope of the collection and processing of your personal data by our company, please review the information below and approve it.

1.) Usage of Cookies 

Our website sometimes uses so-called “cookies”. Cookies are small text files which are stored on your computer and which your browser stores. Cookies cause no damage to your computer and contain no viruses. Cookies serve the purpose merely of making our website more user-friendly, more effective and more secure.

Most of the cookies which we use are so-called “session cookies”. They are automatically deleted after your visit ends. Other cookies shall remain stored on your device until you delete them. These cookies enable us to recognise your browser on your next visit.

You can change the settings on your browser in such a manner that you are notified of the placement of cookies and permit cookies only in the individual case, block the acceptance of cookies for certain cases or generally as well as activate the automatic deletion of cookies by closing the browser. However, we would like to point out to you that the functionality of this website can be restricted in the event that cookies are deactivated.

2.) Google Analytics 

The “Google Analytics” service has not been installed on our website. Consequently, we cannot track who visits our website.

3.) Collection and Processing of the Personal Data of Active Job Applicants

The personal data of active applicants shall only then be collected, stored and processed by us during the personnel placement process if you have actively notified us of this during an application process.

 

In this case, we shall be obliged to follow the key principles of data protection in accordance with Art. 5 GDPR. 

That means that personal data shall be collected only subject to your express consent (“Reservation of Consent”), the collection and storage shall be undertaken exclusively for the approved purpose (“Earmarking”), only such data shall be collected which are required for the permitted purpose (“Data Minimisation”), the data shall be stored on storage media which–insofar as this is possible–optimally protects against misuse and loss and fulfils the statutory requirements (“Data Security”) and the data shall be stored only as long as this is required for the approved purpose or the affected person has revoked his consent (“Storage Time Limit”). 

This means concretely the following:

a) We shall store and process only such data which are required for the services offered, their implementation or technical administration. 

In principle, these data are your personal data (among others, name, address, telephone number, e-mail address, birthdate, dates and documents regarding your employment history, CV, work testimonials, as well as dates and information regarding your career goals, desired job position, industry, wage details) and/or your company contact data if you are contacting us as a potential client.

b) The dissemination of the data shall be made exclusively for our concrete projects and only to authorised persons on the client and/or applicant side. Applicants shall be comprehensively informed of the dissemination (client, contact person, project, etc.) before each individual dissemination and shall naturally have the right in each case to object to the dissemination. No dissemination shall be made without your knowledge. 

c) We plan no sending of any newsletter or any other non-specific e-mail communication with applicants and candidates, within the parameters of which their personal data shall be collected and processed. In the event that such or comparable communicative measures are undertaken in the future, these measures shall be undertaken only upon the basis of a documented consent issued by the recipient who may revoke this at any time.

d) In principle, the applicants’ data and the applicants’ communication shall be stored for the duration of the job-filling process and, for preservation of evidence reasons, for up to six months after the project ends. However, the applicants and candidates shall have the option of authorising us to permanently store the data. 

In the event that the data are permanently stored, we shall–by no later than 24 months thereafter–confer with the respective applicant or the respective candidate in order to see whether he is interested in the continued storage of the data and request an extension of the consent that was granted.  

Thus, the timeframe of 24 months shall be selected because, as a rule, this timeframe is the estimated timeframe required for a professional reorientation. If an applicant or candidate should issue his consent for data processing only for a concrete personnel placement project, then the consent shall be granted for a timeframe of six months.

4.) Collection and Processing of Personal Data during the Active Search 

Upon an occasional basis, we shall also conduct an active search for potential candidates–among others, also via career networks. The search shall be undertaken in this regard only and exclusively in the “publicly-accessible area” approved by the users of these career networks. 

If interesting candidates are found here, we shall initiate contact with them.
Already during this initial contacting, our identity and our interest shall be clearly formulated and the candidate shall have the option of deciding whether he would like to disclose to us additional information or not besides the publicly-accessible data (name, company name, work location, job title). 

If the candidate is interested in the position to be filled and/or a cooperation with us, the candidate shall be sent our Data Protection Declaration. Only then after he has expressly approved the storage and processing of his data in the scope described therein shall we process these data in accordance with this consent.
Clause 3 shall apply accordingly.

Only in exceptional cases in which an initial contacting of the candidate is not possible shall the data be stored and/or processed without express consent having been obtained. In these cases, we shall assume that the processing of the data shall be undertaken at least until clarification is made of whether interest exists upon the part of the affected party in accordance with Art. 6 Para. 1, lit. (f) GDPR. If, at this point in time, it is likewise not possible to notify the candidate in this regard, this shall initially not be done and the approach shall hereby be transparently disclosed and publicly-accessible on the website in accordance with Art. 14 Para. 5 lit. (b) GDPR. 

5.) Rights of the Data Owners 

As the owner of the personal data which we process, you shall be entitled to extensive rights in accordance with Art.12 – Art. 23 GDPR. The following rights shall be particularly relevant for you: 

a) You may at any time object to the storage of your data and documents, revoke a consent which has already been issued and demand the deletion of such data. 

The deletion of these data shall otherwise be undertaken in accordance with the statutory directives. 

b) Upon request, you shall at any time receive information about all personal data which we have stored about you as well as their origin, recipient or categories of recipients to whom these data have been disseminated and the purpose of the storage.

c) The option exists at any time to correct any flawed or outdated data and/or to update them. 

d) In order to assert your rights, please contact:

Amiridis Consulting
Frau Alexandra Amiridis
Hansaring 61
D-50670 Köln 

6.) Data Security

The communication on the Internet (also via e-mail) may contain security gaps. 

However, we make our best efforts to protect your data. The website and other systems–particularly the personal data from clients, job candidates and job applicants shall be protected against loss, destruction, access, alteration or dissemination by unauthorised persons through all reasonable technical and organisational measures. 

7.) Responsible Party in accordance with the Bundesdatenschutzgesetz (BDSG)

The responsible party in accordance with the Bundesdatenschutzgesetz (BDSG) as amended shall be:

Amiridis Consulting
Frau Alexandra Amiridis
Hansaring 61
D-50670 Köln